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Students and parents must always be mindful that attendance at Bishop Dunn is by invitation. It is not a  right because this is a private school. Admission to and continued enrollment in this school include responsibilities regarding conduct, both inside and outside the classroom and school, and students are expected to conduct themselves in such a manner as to be a credit both to themselves, their families, and to our school. In order to protect its standards of scholarship, discipline and character, Bishop Dunn reserves the right, and students and parents or guardians concede to the school the right, to require the withdrawal of any student, for any reason deemed sufficient in the sole discretion of the school and its administrators. By the student s attendance at Bishop Dunn, a student and his parents or guardians acknowledge the important obligations and restrictions contained in this handbook and agree to be bound by the terms of this handbook. While any student and his or her parents or guardians are, of course, free to consult with legal counsel regarding any school decision taken with respect to a student, the school emphasizes that students and parents or guardians are not permitted to have legal counsel present during any meetings with school administrators. School administrators and/or staff are not obligated to meet with legal counsel at any time. There are several pages in this handbook containing specific examples of grounds for disciplinary action or expulsion. It should be noted, however, that any listing of prohibited conduct is set forth by way of example only and to provide guidance to the student and his or her parents or guardians. It is not meant to be an exhaustive listing of improper conduct or resultant disciplinary actions. This summary statement was developed based on guidance provided by the Archdiocese of New York. A full version of the Archdiocese s own summary statement appears on the back of the Parent/Student Handbook Acceptance Form contained in our summer mailing. ADMISSION POLICIES Each spring, registration for the following academic year is conducted. Applicants for Pre-kindergarten must be 4 years of age by December 1st. Applicants for Kindergarten must be 5 years of age by December 1st. Applicants for Grade 1 must be 6 years of age by December 1st. At the time of registration, baptismal and birth certificates must be presented and a complete record of health immunizations must be submitted. STUDENTS MUST, BY LAW, BE BARRED FROM ATTENDING CLASSES, IF ALL UPDATED HEALTH RECORDS ARE NOT SUBMITTED BY THE START OF THE SCHOOL YEAR. A registration fee is also due as part of this registration process. Admission to Grades 2 through 8 requires all of the above information. In addition, the complete file of performance from the previous school is requested by a Record Request Form signed by the parent and approved by the principal. No registration for any grade will be processed until all of the above requirements are met. Parents are notified by letter that students are accepted and registered at Bishop Dunn Memorial School. (See also Re-admission section) APPOINTMENTS The school is eager to maintain contact with parents. We offer the following suggestions: The faculty is available to make appointments before and after school at the convenience of both teacher and parent. The purpose of these conferences is to establish good rapport and to exchange information that will aid the development of each child. However, no parent/guardian is permitted to interrupt teaching time with visits or telephone calls, especially at the start of the day and at dismissal time, when teachers need to devote their full attention to their students. IN ADDITION, TO ENSURE BETTER SECURITY IN THE BUILDING, PLEASE BE AWARE THAT NO VISITORS WILL BE ALLOWED BEYOND THE LOBBY AND INTO THE CLASSROOM AREAS WITHOUT A PASS. If you have a message to deliver to a teacher or a student, please call or report to the Front Desk in the Bishop Dunn lobby. The principal is available for appointments. Please call the school office to make an appointment. Due to the supervision requirements of the principal s job description, it is to your advantage to call the school prior to stopping in, as the principal is not in his office on a predictable basis. ATTENDANCE: GENERAL POLICIES Under state law, in effect since June 30, 2002, every school is required to develop and maintain its own attendance policy. State law requires attendance at school by all children between the ages of 6 and 16. Daily attendance is necessary for the continuity of the education process. The purpose of the state-mandated policies, which require that attendance be taken and recorded periodically throughout each school day, is to ensure that, to the maximum extent possible, every student attends school every day for the entire day. A record of student absences will be recorded on quarterly report cards. In certain situations regarding absences or tardiness, school officials may notify the parent/guardian by telephone. If there is a problem adhering to the school policy regarding attendance and punctuality, the parent/guardian may be required to meet with the principal to discuss the problem and to develop specific strategies to eliminate the problem. If necessary, ongoing meetings will be held to review the matter. A copy of the entire attendance policy, as mandated by state law, is available at the school office for review upon request. ATTENDANCE: EXCUSED/UNEXCUSED ABSENCES/TARDINESS The following reasons for absence or tardiness will be considered as legal excuses: sickness, sickness or death in the family, impassable roads or weather conditions that cause district busing to be delayed or halted, approved religious observances, quarantine, court appearances, attendance at health clinics, suspension. All other reasons for absence or tardiness will be considered illegal and, therefore, unexcused. The school administration will make the final determination as to whether an absence or tardiness is excused or unexcused. Where applicable, the parent/guardian must provide a written note explaining the reason for the absence or tardiness. Absence excuses must be in writing, with the date of the child s absence listed, the reason for the absence, and a parental signature. If a written excuse is not provided, that absence becomes illegal. If students will be absent or late, parents are expected to call the school office by 8:00 a.m. Tardiness (arriving after 8:00 a.m.) is excusable only for students whose busing is delayed. Students who have parent-provided transportation will not be excused for tardiness without a written, legal excuse. Any student arriving at school after the published opening time is considered late. If late, the student may be admitted to class only with a late pass, obtainable at the front desk. Because allowing students to arrive late is often disruptive to the start of instruction, the administration reserves the right to keep them from entering their classroom until the first period ends, or there is a break in activities. No child will be allowed to leave the building before the end of the school day except for an emergency. Please schedule appointments for health care during after-school hours or school vacation periods if possible. To obtain a necessary early dismissal for your child, a written request is required, and must be approved by the principal. All students are to report to the Front Office before leaving and must be signed out by an adult escort. The following reasons for early departure will be considered as legal excuses: sickness, court appearances, or medical emergencies. All other reasons for early departures will be considered unexcused. The school administration will make the final determination as to whether an early departure is excused or unexcused. ATTENDANCE: MISSED CLASSWORK/ASSIGNMENTS Students who are absent on any given day must bring a note from their parents or guardians explaining their absence upon their return to school. They are also responsible for obtaining all class and homework assignments in order to continue their academic progress. If a student is going to be absent for an extended period, the missed work should be made up upon the student s return to school. Regular class assignments cannot be given in advance. When a child is out sick, parents need to call school by 9 a.m., if they wish to pick up assignments for the day. The work can only be picked up at the end of the school day or after school. ATTENDANCE: REQUIREMENTS FOR PROMOTION In order to receive appropriate credit for courses or to be promoted to the next grade level, students are expected to attend school and all classes daily. In special circumstances, the school administration will make the final determination as to whether to deny course credit for a student or decide that he/she should not be promoted to the next grade because of excessive absences or tardiness. Excessive student absences may also lead to the denial of re-registration for the following school year. Parents with students in our upper grades should also be aware that excessive absences or tardiness recorded on school report cards has prevented students from being accepted into some non-public high schools in the area. BIRTHDAY PARTIES Birthday parties for Grades PreK-5 may be held at the end of the day with the teacher s permission. Parents may bring a cake or small individual items, such as brownies or cupcakes, but should not bring favors or  goodie bags for the students. Please contact your child s homeroom teacher to make necessary arrangements and also to check if there are any kinds of food that can t be sent, such as peanuts, because of allergy concerns. Invitations to birthday parties outside school should not be brought in and handed out unless everyone in the class is given one. In lower grades invitations for all boys or all girls is acceptable. Parents/guardians at all grade levels are strongly encouraged to ensure that their children invite everyone in their class to parties that they expect the majority of students in the class would attend. BOOKS In order to protect both texts and workbooks, all books should be covered at all times. When a textbook is loaned to a student on a semi-permanent basis, the New York State Department of Education requires that the pupil s name be placed in the space provided in each book and the teacher make a record of the number of the book and its condition. In June, all textbooks are collected and extra materials and covers are removed. If any textbook or workbook is lost, destroyed , or defaced by a student, payment must be made by that student s parents to cover the loss and replacement. It is strongly recommended that each child use a book bag. BUSES Bishop Dunn Memorial School receives transportation services from many districts. Bishop Dunn Memorial School students are taught and reminded of proper bus behavior and are expected to cooperate in assuring the safety of all passengers. Should a child break any safety rules, he/she will receive a written bus referral, which is cosigned by the principal and is sent home to the child s parents, with a copy filed in the student s official folder. (For more specific details about consequences for repeated bus referrals, see Disciplinary Action section in this handbook). Bishop Dunn Memorial School does not coordinate bus service. Requests for transportation must be forwarded to your District Office by April 1st of the current school year for the following school year. Currently, STUDENTS MUST BE 5 YEARS OF AGE in order to be eligible for transportation in most of Orange County and surrounding school districts. During the year, for insurance purposes, most districts do not allow students to go home with friends who do not live in the same district. CALENDAR Each year s academic calendar is sent in June to each family. An updated copy of the calendar is usually also included in the summer mailing in August. It is a parental responsibility to stay informed of days in and out of session, especially half-day schedules. Bishop Dunn Memorial School s calendar is generally aligned with the Newburgh School District s calendar for school recess periods and mandated federal and state holidays. Our teacher conference days do vary, as do our Holy Days, our report card issue dates, and Parent-Teacher Conferences. Updates, changes in the calendar and reminders on our school schedule are noted on our monthly calendar and on our school website, www.bdms.org. CHANGE OF ADDRESS Any change of address or telephone numbers (home, work and emergency contacts) must be reported to both the classroom teacher and the school secretary. Home and emergency telephone numbers must be kept updated by notifying the school immediately of any changes, especially concerning emergency contact telephone numbers. CHARACTER DEVELOPMENT PROGRAM Our philosophy at Bishop Dunn Memorial School is to create an atmosphere of RESPECT and RESPONSIBILITY that is fostered in school, home and the community. One of the ways that these and other virtues are developed at school is through our Character Development Program. Guiding our students on their journey and encouraging them to be the best they can be is our goal. Teaching children that life is an ongoing experience where we learn from successes and mistakes is a positive way to guide them on that path. Parents, administration, teachers, staff and volunteers need to come together to help prepare our children for a positive school experience where they can learn and develop good character values in a positive learning environment. Therefore, children need to come to school with the realization that their teacher is the moral authority in the classroom. Parents, by sending their children to Bishop Dunn, have given the teachers the responsibility of creating a safe environment for all children to learn. This responsibility gives the teachers the right to tell his and her students to obey classroom rules, follow directions, stop any behavior that is not in the best interest of any individual or the class as a whole, and use respectful language. In exercising this authority, the teacher is functioning as a model of good behavior by using courtesy, kindness, fairness, cooperation, empathy and respect in the classroom. Character is not inherent, but needs to be taught, nurtured and modeled on a daily basis. Parents and teachers need to be involved in this process together. In order to keep parents informed, we will be including the character value of the month on the yearly and monthly calendars. More importantly, we will be working on a school-wide basis, through assemblies and various other activities, to focus on a different virtue each month. CHILD ABUSE LAWS Under NYS law, school officials are responsible for reporting any suspected cases of child abuse or neglect to the proper agency. In so reporting, no allegation is made against a parent or caregiver. Rather, it is a judgment by the school that the child may be presenting signs of abuse or neglect. If the principal, teacher, school nurse or other staff member suspects abuse or neglect, he or she must immediately report the alleged abuse to the proper state agency. Under new state regulations the report of alleged abuse should be done without having to consult with any administrators in the school. CHILD CUSTODY Custodial parents are entitled to request and receive original sets of report cards, school and special event notices, school calendars, etc. Non-custodial parents are entitled to receive duplicate sets of report cards, school and special event notices, school calendars, etc. upon request to the Main Office. COMMUNICATIONS WITH PARENTS/GUARDIANS Newsletters - Memos to parents and guardians from the principal are normally sent home to each family on Mondays and also on Wednesdays or Thursdays when necessary. These letters contain information on school activities, upcoming dates and events, and changes in the school calendar or additions to the routine schedule. Please read these letters as you receive them in order to stay aware of what is occurring at Bishop Dunn Memorial School. If necessary, check your child s book bag on a regular basis for these messages. Internet access - A school website, www.bdms.org, also contains much information about the school, including calendars, weekly newsletters, classroom news and updates of special events. CONFERENCES Formal school-wide Parent-Teacher Conferences are held during the fall marking period. You will be notified in advance of the conference days and times. These conferences help facilitate the sharing of information about your child s academic work, behavior, attitude, and general progress. However, if a specific problem arises, please contact your child s teacher to arrange a conference. Either send a note via your child or call our front office and leave a message for the teacher to contact you. Parents will be notified of the need for individual conferences with teachers and/or the principal regarding academic problems (lack of completed homework, testing difficulties, changes of attitude or behavioral effect on school work, etc.) or for discipline problems. You will be contacted by a telephone call or a letter. Please respond as quickly as possible in order to resolve any problems. CONFIDENTIALITY There is a professional and moral ethic that requires all persons to safeguard all information of a privileged nature. It is imperative that such information be regarded as a sacred trust. If there is evidence of knowledge that could impact on the health or safety of any person, the teacher has the responsibility to share the information with the principal. Under Section 423 of the Child Protective Services Act, school officials are required to report when they have reasonable cause to suspect that a child coming before them in their professional or official capacity is an abused or maltreated child. (See also sections on Child Abuse in this handbook.) The rules that govern privileged information apply, as well, to any personal or academic information that is discovered through daily classroom instruction or other social interaction with students, parents or peers. The sense of the sacred should always prevail. CURRICULUM The academic subjects in the curriculum at Bishop Dunn Memorial School are determined by the requirements of the Education Law of New York State and the New York Archdiocese Essential Learnings guidelines. Bishop Dunn observes these requirements in a daily schedule of classroom instruction, in accordance with the weekly percentages of time allotments established by New York State Education guidelines. DAILY SCHEDULE The following schedule will be observed for the 2008-09 school year. Students in grades 1 to 8 who arrive at school between 7:35 a.m. and 7:45 a.m. will be directed to the gym, and PreK and Kindergarten students will be taken to the Kindergarten room. Beginning at 7:45, all students will be sent to the homerooms. Announcements will be made over the public address system beginning at 7:55 a.m., along with morning prayers and pledge. Classes begin at 8:00 a.m. Lunch/Recess is from 11 to 11:40 a.m. for Kindergarten, Grades 1, 2, 6 and 8; and from 11:40 a.m. to 12:20 p.m. for Grades 3, 4, 5 and 7. DISCIPLINE CODE GUIDELINES FOR PARENTS Parents choosing Catholic school for their children frequently identify our commitment to structure and discipline as a major reason for their investment in Catholic education. Our students are required to conduct themselves at all times according to Christian-Judeo principles and exhibit the values of their family, the Church, and our school community. Good classroom order and a structured school environment help to insure the safety and facilitate the learning for all students, and promote self-control and self-respect in the individual child. While most parents find our approach to discipline to be very much in line with their own views, there are instances when a child breaks a rule and must suffer the consequences of his or her actions. It is then that the parent may question the fairness of the school policy or attempt to rationalize the child s misbehavior. The administration will always be responsive to the parents concerns, but, in the end, cannot work productively together with them if they continue to allow their child to avoid accepting personal responsibility for his or her actions. By enrolling a child in this school, the parent agrees to be supportive of the rules and regulations that we deem as critical in the spiritual, academic, and behavioral growth of the child. It is also the expectation of this school that student behavior is exemplary on and off school grounds. A student always represents his or her parents and the entire school community. Therefore, the school reserves the right to punish students for acts such as, but not necessarily limited to, stealing, fighting, vandalism, harassment or any other type of threatening or inappropriate misconduct that takes place off school grounds. Such misconduct could result in any number of consequences, including the possibility of suspension and/or expulsion. DISCIPLINE-MERIT SYSTEM We at Bishop Dunn Memorial School strive to teach our students respect for each sacred human being. They are taught that school is for learning and each student s right to learn must be respected. They are also taught that for every action there is a consequence. To more clearly and consistently promote good behavior, a merit program has been developed at Bishop Dunn. The merit system at Bishop Dunn revolves around the daily, weekly and monthly acknowledgement of outstanding positive contributions by individuals and classes through acts of kindness and concern and for showing respect for our school and for each other. Recognition of outstanding students and/or classes will be made at assemblies and other special occasions. Other class-level rewards will be determined by homeroom teachers, but may also include school-wide incentives, such as  dress-down days for individual classes. DISCIPLINARY ACTION In addition to a merit system, which promotes good behavior, a uniform code and disciplinary plan are now in place that clearly define a variety of unacceptable behaviors, as well as specific consequences that may result from infractions for the listed behaviors. Following are descriptions of the more serious unacceptable behaviors, followed by levels of consequences that may be imposed for first, second and third infractions. SPECIAL NOTE: Beginning this year, students will be responsible for taking any referrals home, discussing the listed infraction or infractions and the consequences for their actions. It will also be the student s responsibility to make sure that the referral is signed by their parents, and to bring the signed referral back to school the next day. IF THE REFERRAL IS NOT RETURNED, THE STUDENT WILL SERVE LUNCH/RECESS DETENTION EACH DAY UNTIL IT IS RETURNED. The listed consequences will be used as a general guideline but may be adjusted based on individual circumstances, following a review by the principal. In most cases, written referrals will also be sent home for each violation of school policies. While variations on the school-wide disciplinary policy have also been implemented for each grade group (K-2, 3-5 and 6-8), which are detailed in individual class and grade group notes sent home at the beginning of the school year, referrals may be given in general for not following any of the rules of our school, as defined in this handbook, as well as other offenses deemed by the principal and staff as warranting some disciplinary action. Alcohol or Substance Abuse The possession or use of any drugs, cigarettes, chewing tobacco or alcoholic beverages on the school premises is strictly forbidden. CONSEQUENCE: After discussion with child, parent, teacher and principal, the offending student or students will be suspended from school for five days and may be subject to expulsion from school, depending on the seriousness of the incident. Bus Referrals Students who travel to and from school on the bus are reminded of the need to sit in their seats at all times and to speak in a moderate tone for the safety of all on the bus. The bus driver has the same authority, and should be accorded the same respect, as the teachers have in the classroom. Referrals from the driver that can be verified as being substantially accurate will result in the following consequences, depending on the seriousness of the safety infraction involved. CONSEQUENCE: 1st Offense Meet with student, referral sent home; 2nd Offense Two-day suspension from riding bus; 3rd Offense Five-day suspension from bus; 4th Offense Suspension for at least one month from riding the bus. Class Time Disruptions Students will show respect for their classroom instructors, supervisors and other students by not calling out, using inappropriate language or being so disruptive for any reason that lessons need to be delayed. During lessons they will be required to follow directions without arguing, complete assignments and/or seatwork in a timely fashion and be cooperative in all learning activities. If a student causes such a disruption during lesson time that the principal has to be called to remove him or her from class, the following consequences will result. CONSEQUENCE: 1st Offense Parents will be contacted and the offending student will be required to spend three days out of the class from which he/she is suspended (Gr.6-8) or receive five days of lunch/recess detention (Gr. 1-5); 2nd Offense Student will be subject to a five-day class suspension and lunch/recess detention, referral will be placed in student s permanent file, and student will also have to serve one-day after-school detention; 3rd Offense 2nd Offense consequences plus at least one day out-of-school suspension and loss of extracurricular privileges for up to one month or more. Dress Code Violations (See Dress Code Policies section of this handbook for specific rules and consequences for violations). Fighting The use of physical force or a weapon of any kind by a student against another student or staff member is strictly prohibited. CONSEQUENCES: 1st Offense- After an investigation by the principal, parents will be contacted. Students involved in fighting will automatically be subject to at least two days of an in or out-of-school suspension and may also be expelled from school, depending on the seriousness of the incident and/or injuries. A referral will also be placed in student s permanent record file; 2nd Offense- Students will immediately be subject to up to a five-day suspension, loss of extracurricular privileges and possible expulsion. Harrassment/Bullying Harassment regulations are grounded in the belief that all persons have a right to be treated with dignity. All demeaning behavior is prohibited. Bishop Dunn administrators and staff will do everything possible to provide a safe environment for all. Any verbal or written threats made against the physical or emotional well-being of any individual are taken seriously. Students making such threats, or encouraging others to do so, even in jest, face appropriate disciplinary action. Students found to be involved in any systematic pattern of bullying, which includes directly harassing another student or leading others to harass, belittle or embarrass verbally or prevent another student from participating in group activities will also be subject to disciplinary action. CONSEQUENCES: 1st Offense Meet with student and parents/guardians, written apology, and at least one day in-school suspension; 2nd Offense Referral in student file and at least two days out-of-school suspension; 3rd Offense Five-day suspension or expulsion. Inappropriate Language The use of sexually vulgar, obscene or abusive street language, or the use of such inappropriate words in written notes or correspondence found in the possession of any student is prohibited. CONSEQUENCE: 1st Offense Meet with principal, referral sent home and 2-days lunch/recess detention; 2nd Offense Meet with parents and at least one day in-school suspension; 3rd Offense At least 2 days out-of-school suspension. Insubordination/Disrespect for Authority Any student who fails to comply with the direction of teachers, supervisors, administrators, or other school personnel or shows disrespect through use of inappropriate language toward supervisor at any time during the school day or when involved in school-sponsored extracurricular activities will be subject to disciplinary action. CONSEQUENCE: 1st Offense Meet with principal, note of apology signed by parents, and at least two days lunch/recess detention; 2nd Offense Meeting with parents and at least one day in-school suspension; 3rd Offense At least two days out-of-school suspension, referral placed in student s record file and possible loss of extracurricular privileges and/or field trip attendance. Internet Usage and Abuses Students will be given clear guidelines for using the Internet and specific assignments to follow while in school. All students need to understand and abide by the following rules: Never give out your own or anyone else s personal information, such as names, addresses, phone numbers and school information, over the Internet. Tell teachers immediately if anyone comes across any information that makes them feel uncomfortable or is inappropriate. Never send a picture of yourself or anyone you know to anyone without permission. Instant message, e-mail or  chat room use of any kind is prohibited. Copying of copyrighted material or plagiarism of any form is prohibited. Destruction of equipment or alteration of another student s material or files (saved data, class work, etc.), will subject a student to possible suspension from school or other disciplinary action. While the school cannot prevent students from using  chat rooms or other public communications sites, such as  My Space, outside of school, any students who are discovered using such sites to bully or harass other Bishop Dunn students or staff, will be subject to the same consequences that apply to in-school harassment. The use of sexually vulgar or other inappropriate language on the Internet, if the information can be accessed at school and linked to Bishop Dunn in any way, is prohibited. Any student discovered not adhering to these rules will be subject to disciplinary actions. CONSEQUENCES: 1st Offense Parents contacted, and suspension of classroom Internet use and computer lab privileges for at least one month; 2nd Offense Meet with parents and student, revocation of classroom Internet use and computer lab privileges; 3rd Offense Out-of-school suspension for at least two days, and referral placed in student s permanent record file. Leaving the School Building/Grounds Anyone who leaves the school building or the campus grounds without permission will be subject to expulsion from Bishop Dunn. Lunchroom Conduct Students are reminded to practice good table manners and speak in appropriately moderate tones. Nothing should be left on the table or the floor when you have finished eating. Throwing food or running in the lunchroom is strictly prohibited. Finally, directions given by any supervisors or adult lunch volunteers must be followed without argument. Violations will result in one of the following consequences, but other school conduct code consequences may also be applied, based on the seriousness of the infraction (fighting, cursing, etc.). CONSEQUENCE: 1st Offense Warning and referral sent to principal for his file; 2nd Offense Separated seating for offending student(s) or in principal s office for at least the next two lunch/recess periods, Referral sent home; 3rd Offense Parents contacted and lunch/recess detention for at least one week. Vandalism Vandalism of school property, including defacing any school property with graffiti, will result in the student and parent/guardian being responsible for the replacement or repair of the damaged property. In case of substantial damage, the student will be subject to expulsion from school. CONSEQUENCES: 1st Offense Meeting with parents, 1-day suspension and restitution; 2nd Offense Restitution and at least two days suspension; 3rd Offense Restitution and up to five days suspension or expulsion. Other School Rules Infractions Less serious infractions that may still subject a student to demerits and other consequences include, but are not limited to the following: Using cellphones in school without permission; Not coming prepared for physical education or other classes; Failing to consistently complete homework assignments, or failing to have tests or homework folders signed and returned, as required by a teacher; Ignoring safety rules and/or instructions given by supervisors during recess; Bringing chewing gum or other unacceptable snack items to school, without special permission from a classroom teacher or the principal. DRESS CODE POLICIES GIRLS: Grades 1 through 8, uniform dress code is required. The only acceptable uniform combinations on non-gym days are: uniform-plaid jumpers and white blouse or navy blue pants or skirt and red uniform polos for girls in grades 1-5; navy blue or uniform plaid skirts or  skorts and white or light blue blouses (short or long sleeve) or navy blue dress pants and light blue or white blouses and uniform sweaters or vests for girls in grades 6-8. Gym day options: Girls in grades 1-5 may wear only approved blue uniform gym shirts, shorts and fleece sweatpants and sweatshirts or our optional nylon warm-ups on designated gym days. Girls in the 6th, 7th and 8th grades must wear our school nylon warm-ups, but may remain in their gym clothes on designated gym days, and change into a white Bishop Dunn polo . If they change after gym, they must wear their navy blue uniform pants or skirts and our white logo-bearing uniform polo. Approved accessories; cardigan or V-neck sweater and vests (all in red or navy); opaque or cable knee socks, tights or cable tights (only in red, navy or white). Warm-weather options: Navy or plaid shorts can only be worn before October 1 or after May 1. All pants, shorts and sweaters must be purchased from one of the school s uniform companies. BOYS: Grades 1 through 8, uniform dress code is required. The only acceptable uniform combinations on non-gym days are: navy blue dress pants, belts and red polo shirts or uniform-company dress khaki pants, belts and blue uniform polos for grades 1-5 ; navy blue dress pants and light blue button-down dress shirt (short or long sleeve) and school ties and belts for boys in grades 6-8. Approved accessories: cardigan sweater; V-neck pullover sweater; V-neck vest (all in red or navy); crew socks (red, navy, white). Gym day options: On designated gym days boys in grades 1-5 may wear only approved blue uniform gym shirts, shorts and fleece sweatpants and sweatshirts or our school nylon warm-ups. Boys in the 6th, 7th and 8th grades must wear our new nylon warm-ups, but may remain in their gym clothes on designated gym days. If they wear a uniform gym t-shirt for gym class, they must change into a white Bishop Dunn polo after gym class. If students change after gym, they must wear their navy blue uniform pants and a white logo-bearing uniform polo. Warm-weather options: Dress navy blue shorts and red polo shirt combinations or khaki shorts and blue uniform polo shirts may be worn by boys in grades 1-5 and dress navy blue shorts light blue oxford shirts and ties may be worn by boys in grades 6-8 before October 1 or after May 1. All pants, sweaters, shorts and gym shorts must be purchased from designated uniform suppliers. The uniform code is suspended at various times during the year for  dress down days specifically announced by the principal. If an emergency arises and a student must wear non-school clothing to school, please send in a written excuse. Repeated  emergency notes may prompt a call from the principal. OTHER DRESS CODE NOTES/REMINDERS Shoes: Only BLACK OR DARK COLORED  leather shoes that can be polished are allowed without special permission by the principal. No sandals, dress sneakers,  Sketchers type sportswear, soccer shoes or open-back shoes or shoes with heels or soles more than one and a half inches are allowed. No sneakers are allowed, except when worn with approved gym uniforms on scheduled gym days. Socks: Socks must be approved red or blue school colors for girls or blue and white for boys and at least ankle length Skirts: Skirts cannot be worn more than 2 inches above the knee. Those who receive more than two written referrals for wearing skirts that are too short or  rolling their skirts to make them shorter will be required to purchase and wear a uniform  skort of appropriate length or pants in place of a skirt. Jewelry: Boys are not permitted to wear earrings. Girls are only allowed to wear one set of  post earrings or small hoop-style earrings no larger in diameter than a dime in their ears, and may be asked to remove the earrings for safety reasons while in gym class. Only small (less than the size of a quarter) necklaces with thin gold or silver chains may be worn inside a student s shirt. Wristwatches and/or a thin bracelet may also be worn, but should be removed during gym classes. Neat Appearance: Shirts MUST be tucked in at all times. Non-uniform shirts worn under school clothes should not be visible. Hair should be neat and boys hair should be shorter than their collar in the back with no hair covering their ears or face. Hair coloring or any other style of dress or appearance that is considered inappropriate for school by the principal is not permitted. Dress Code Violations In fairness to all students who come to school dressed in appropriate uniform attire, a more stringent policy has been instituted to promote compliance by everyone. Consequences for violating the uniform policy, as defined in the Dress Code section of this handbook, are as follows: CONSEQUENCE: 1st Offense Student will have a lunch/recess detention and referral will be sent home to be signed*; 2nd Offense Student will have lunch/recess detention and be required to wear school uniform on next phys. ed. day. Referral will be sent home*; 3rd Offense Student will be barred from attending all but academic classes until correct or missing uniform piece is brought to school by parent. Student will also lose next dress-down day and be required to wear school uniform on next phys. ed. day. (*Special note: Student will continue to lose lunch/recess time until signed referral is returned to school.) ELECTRONIC DEVICES Any electronic devices, such as video recorders, iPods, CD players, cell phones, or data organizers that may distract the student or the class during the course of the school day are prohibited. (See also Telephone/Cell Phone Usage section in this handbook.) EMERGENCY CLOSINGS/DELAYED OPENINGS Information about delayed school openings, early dismissals or weather-related closings can be obtained by listening to any local radio station that participates in closing announcements, or by calling the school s main phone number, 569-3494, after 6:30 a.m., if the weather is in question. Information about closings and delays is also normally available after 6:30 a.m. on the Bishop Dunn website, www.bdms.org. EVACUATION PROCEDURES Bishop Dunn Memorial School cooperates with the Newburgh School District in an annual evacuation procedure drill. This drill will be practiced by Bishop Dunn Memorial School personnel and students for use in the event of any needed evacuation such as extreme weather, electrical failure, local chemical or hazardous fumes alerts, etc. This evacuation procedure drill will differ from fire drills in that students will be actually dismissed from school in order to have a coordinated district removal of students from any school premises and grounds. You will be notified of the actual procedures to be used at Bishop Dunn Memorial School and of the Newburgh District-wide evacuation drill date and time. SPECIAL NOTE: As part of a grant program administered by Orange-Ulster BOCES, a comprehensive emergency crisis and evacuation plan has been developed for Bishop Dunn School. Copies of the master plan are available for review in our front office upon request. EXPECTATIONS AND RESPONSIBILITIES FOR STUDENTS Students attend Bishop Dunn in order to develop fully their God-given capabilities. To accomplish this, students are asked to: try to do their best at all times; treat all members of the school community with respect; obey all school rules and regulations; and, most importantly, develop personal standards of conduct that reflect Christian morals and behavior, which include refraining from using inappropriate language, verbal threats, and inappropriate physical contact. (See discipline section). EXTENDED CARE/AFTER SCHOOL PROGRAMS In recognition of the need of parents for quality supervision of their children during their own work hours, Bishop Dunn Memorial School offers an Extended Care Program from 2:30 p.m. to 5:00 p.m. This program is also available from 11:30 a.m. to 5:00 p.m. on half days, with the exception of days listed on the yearly calendar. Early dismissals due to inclement weather will cause extension to be canceled. An hourly fee is charged with bills sent from the Bishop Dunn Memorial School Office. SPECIAL NOTE: The school reserves the right to bar a student from extension if payments for this service are not made within two weeks of each billing period. As long as a student is engaged in school-sponsored programs or activities, the student is expected to follow school policy. In instances where students are picked up, parents are expected to make arrangements to get their children at the end of the activity. Students will be released only to a parent or a person specified IN WRITING. EXTRA-CURRICULAR ACTIVITIES Students are encouraged to participate in the extracurricular activities of the school. Participation in these activities is a privilege. Students are expected to fulfill their obligations in the classroom (classwork and homework included), maintain passing grades and model acceptable behavior both during the school day and during selected activities in order to qualify to take part in extra-curricular activities. Participation in extra-curricular activities requires a commitment by both the students involved and by their parents. Parents are required not only to assist in organizing and supervising such activities but also need to serve as models of fairness and good sportsmanship for their children. Currently, Bishop Dunn is a member of the Orange Catholic Parochial School League that sponsors basketball and cheerleading for students in grades 3 through 8. A Fall/Spring Soccer League for grades 3 to 8 is also expected to be re-established this year . Participation in these activities is dependent on parents volunteering to be team coaches. Other after-school programs sponsored by the school include a drama club, math and chess clubs, a 4-H club and Girl Scout and Brownie troops. FIELD TRIPS The physical safety of our children is our first priority. No child will be allowed to attend a field trip unless he or she hands in a signed permission slip and a completed emergency notification form at least two days before the scheduled trip date. All field trips must be approved in advance by the principal and must relate to appropriate curriculum enrichment. FIRE DRILLS New York State requires 12 fire drills per year in an elementary school. Students at Bishop Dunn Memorial School are instructed on proper conduct for these and other emergency drills. Yearly inspections are made by appropriate local and state personnel in our school building. GRADING Quarterly grades for Grades K-8 are recorded on the report cards and are based on a weighted system of 10 percent for class work and participation, 15 percent for homework, 70 percent for tests and quizzes, and 5 percent for reports, portfolios, and projects. Separate comprehensive mid-term and final assessments are worth 10 percent each when grades are averaged at the end of the school year. GUIDANCE A representative from the New York Archdiocese is employed at the school one day a week to provide counseling, and psychological intervention services. The counselor also meets regularly with small groups and whole classes on a variety of issues, including bullying, alcohol and drug prevention, peer pressure and coping skills. HARASSMENT POLICIES Harassment regulations are grounded in the belief that all persons have a right to be treated with dignity. All demeaning behavior is prohibited. Bishop Dunn Memorial School provides a safe environment for all students and staff. Any verbal or written threats made against the physical or emotional well-being of any individual are taken seriously. Students making such threats, even in jest, face appropriate disciplinary action, including detention, suspension or expulsion, and, where appropriate, will be referred for counseling services. If any parent believes that their child is being harassed, they should notify the principal immediately and he will investigate any complaints. Teachers are also encouraged to report to the principal any threats made against them or against students. (See also Bullying/Harassment in the Disciplinary Action section of this handbook). HEALTH REGULATIONS Periodic checks are made yearly of each student s weight, height, vision and hearing by the Newburgh District-appointed school nurse. Screening results are sent home only if the nurse wishes your child s eyes or ears to be checked by a professional practitioner. Physical examinations are required by law for PreK, Kindergarten, 2nd, 4th and 7th grades, special education and new students, as well as sports participants. New York State required immunizations MUST be recorded in the Bishop Dunn Memorial School files by the start of school. Children cannot, by law, be admitted to Bishop Dunn Memorial School without the required immunizations. Any child on required medication must bring a note of explanation from a parent and a prescription from his or her doctor. The medication must be given to the nurse in the school s health office. A yearly form is sent home regarding necessary medications. This information will be kept in your child s health file. HOMEWORK Bishop Dunn Memorial School supports the assignment of meaningful homework . Homework, as an essential part of the instructional program, reinforces learning and serves as a means for clarifying and reviewing material learned in class, for providing motivation and opportunity for individual growth, and for creating experiences of in-depth study and supplementary reading. Grades K through 2 students have weekly homework assignments which are sent home on Mondays. The minimum for Grades 3 through 8 is a reading/writing assignment 3 times a week and math at least 4 times a week. Additional homework will be at the discretion of each teacher. The suggested time allotments for daily homework (written and study) are as follows: Grades PreK and K up to 15 minutes; Grades 1 and 2 up to 30 minutes; Grades 3 and 4 up to 60 minutes; Grades 5 and 6 up to 90 minutes; Grades 7 and 8 up to 120 minutes. Individual classroom and grade group communications will provide further homework policy details. HONOR ROLL As an acknowledgment of achievement in academics, Bishop Dunn publishes an Honor Roll list each quarter for students in Grades 6 through 8. The criteria for inclusion on the Honor Roll is as follows: Principal s List student maintains a 95% average or better with no grades below 90; First Honors-90% average or better with no grades lower than 85; Second Honors-85% average or better with no grades lower than 80. INSURANCE-ACCIDENT Insurance policies for accident coverage during the school day is mandated by Bishop Dunn Memorial School and are paid for in a yearly premium charged as part of our annual supply fee. In case of injury or accident, you will be notified immediately by the school nurse or administrator. INTERNET/COMPUTER USAGE We are working hard to provide the most current electronic resources for our students. With your permission, our students will be exploring the Internet to gather valuable information related to various topics throughout the year. At all times, Internet access will be teacher-directed and students will be supervised. As required by the Children s Internet Protection Act (CIPA), Bishop Dunn Memorial School has acquired an Internet Safety Filtering program, Cyber Patrol, and it is installed on all computers with Internet access. Please note that students will not be permitted to visit any  chat rooms, students will not have e-mail, and, at no time, will students be allowed to have free access to the Internet. Students will be given clear guidelines for using the Internet and specific assignments to follow while in school. Any student discovered not adhering to these rules will be subject to disciplinary actions and revocation of classroom Internet use and computer lab privileges. (See also Internet Usage in Disciplinary Action section of this handbook for examples of specific inappropriate use of the Internet and possible consequences for violating the school rules). An Internet usage policy form and permission slip is sent home in our summer mailing in August. If you did not receive a form granting permission for your child to use Internet resources at Bishop Dunn Memorial School, please contact the school and one will be sent home at the beginning of the school year with your child. LATENESS Any student arriving at school after the published opening time is considered late. If late, the student may be admitted to class only with a late pass, obtainable at the front desk. Because allowing students to arrive late is often disruptive to the start of instruction, the administration reserves the right to keep them from entering their classroom until there is a break in activities. (see Attendance). LIBRARY The library at Bishop Dunn Memorial School has the services of a librarian and the students are assigned a library period 1 day a week in PreK through grade 6. Books borrowed are charged out for a period of 1 week. However, if the student needs the book for a longer period, he or she may request the librarian to renew it for an additional week. If books are not returned after the one-week borrowing period, the student will not be allowed to take out another book until the missing book is returned. If the book is lost, the student will be responsible for paying the replacement cost. LUNCH Currently, due to the generosity of Bishop Dunn Memorial School s parent volunteers, there is a lunch program available to students on designated days, usually starting in late September or early October. This information and menus will be made available in September. Orders for these lunches are made by monthly payment in a marked envelope giving the student s name and grade, choice of lunch items and their prices, and payment total in an envelope. Please do not include money for other items in this envelope. Milk is available each full school day, with payment for a monthly order due at the beginning of each month. Payment for the entire year is encouraged, if possible. Parents must provide lunch for their children on non-lunch program school days. Snack requirements are the same. Grades 3 through 5 have a daily working snack. Pre-K, Kindergarten and Grade 1 and 2 children have a relaxed daily snack. Other grades have snacks at the classroom teacher s discretion. PARENT ORGANIZATION A Home-School Parent Organization, consisting of specific committees focusing on such things as technology support, spiritual enrichment and fund-raising, has been set up to provide an effective channel for communications among parents, teachers and staff for the benefit of the students. Its main purposes are: 1) to create mutual support and understanding between home and school, and thus bring about a better learning environment for students; 2) to provide a means for keeping parents informed of school activities, programs, etc. ; 3) to assist the school in meeting its financial obligations, primarily through fund-raising activities; 4) to provide adult education opportunities, especially those related to raising children. PARENT RESPONSIBILITIES CODE OF CONDUCT Just as the parents look to the school to provide the facilities and the trained personnel that are essential for their child s proper development, so the school looks to parents to assume active responsibilities that cannot be delegated to others. No school can be wholly effective in teaching the values of religion and the virtues of honesty, respect for authority, consideration for the rights and property of others, and standards of personal morality and integrity unless these principles have been established, upheld, and valued in the home. If parents cooperate with the school, instill respect for the integrity of its teachers and administration, and ac